Medical Scheduler

Rochester, NY
Part Time
WorkFit Medical Staffing
Experienced

Job Title: Part-Time Medical Staff Scheduler

Company: WorkFit Medical Staffing
Location: [On-site / Hybrid / Remote – specify]
Schedule: Part-Time | [Hours per week / flexibility if applicable]

About WorkFit Medical Staffing

WorkFit Medical Staffing is a trusted healthcare staffing partner committed to delivering reliable, compassionate, and high-quality medical professionals to the facilities we serve. We pride ourselves on strong relationships, responsive service, and a team-driven approach that supports both our healthcare professionals and our client partners.

Position Summary

WorkFit Medical Staffing is seeking a detail-oriented and dependable Part-Time Medical Staff Scheduler to support our daily staffing operations. This role is essential to ensuring our clients are fully staffed while maintaining a positive and professional experience for our healthcare professionals. The ideal candidate is organized, responsive, and thrives in a fast-paced healthcare staffing environment.

Key Responsibilities

  • Create, manage, and maintain schedules for medical professionals across assigned client facilities.

  • Ensure shifts are fully staffed in accordance with client contracts, coverage needs, and compliance requirements.

  • Communicate schedule assignments, changes, and urgent coverage needs to staff in a timely manner.

  • Respond to last-minute call-offs, shift changes, and staffing shortages.

  • Maintain accurate scheduling records, including attendance, call-offs, and shift adjustments.

  • Collaborate with WorkFit recruiters, operations, and client contacts to anticipate staffing needs.

  • Verify staff availability, credentials, and compliance prior to scheduling.

  • Utilize scheduling software and internal systems to track coverage and staffing activity.

  • Provide excellent customer service to both healthcare professionals and client facilities.

Qualifications

  • High school diploma or equivalent required; associate’s degree or higher preferred.

  • Previous experience in healthcare staffing, medical scheduling, or workforce coordination preferred.

  • Strong organizational skills with exceptional attention to detail.

  • Ability to manage multiple priorities in a fast-paced, time-sensitive environment.

  • Excellent verbal and written communication skills.

  • Proficiency with scheduling software and Microsoft Office or Google Workspace.

  • Ability to handle confidential information with professionalism and discretion.

  • Flexibility to assist with evenings, weekends, or urgent coverage needs as required.

Preferred Experience

  • Scheduling experience within a nurse staffing or healthcare agency.

  • Familiarity with healthcare compliance, credentialing, and onboarding processes.

  • Strong problem-solving skills and a calm, solutions-oriented approach.

Why Join WorkFit Medical Staffing

  • Flexible part-time schedule

  • Supportive, collaborative team culture

  • Opportunity to make a meaningful impact on patient care through staffing

  • Competitive hourly compensation

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